Creating the School Profile/Transcript Legend


college admissions counselors, college admissions consulting, homeschool high school

Creating the School Profile/Transcript Legend

By Jeannette Webb

While many parents have never heard of a School Profile/Transcript Legend, the document is critical for homeschoolers.  It gives important details of our homeschool experience and allows admission’s officers to objectively compare our student’s academic experience with others. 

Most Secondary School Reports ask for this document (see the fine print) and every public or private school should have one.  If we are in the public school system, we have no control over this document.  As homeschoolers, we can be sure that this documents works for us instead of against us.

Keep Track from the Beginning

To make life easy on yourself, work with your child early on to keep track of information throughout high school.  You’ll need a list of all books read (you never know when one will fold into a high school course) and all field trips and learning experiences.  For each course you need a list of textbooks, other books read, videos, field trips, original source documents, detailed course descriptions, grades, and credits granted.

The School Profile

Placed on your professional-looking school letterhead, the school profile basically tells about your school – when it opened, how many students there are, where you live, whether or not you have access to public school activities, your general philosophy. 

I give a brief description of the type of classes offered (whether they are taught at the gifted/talented level or AP level) as well as how many credits in each academic area are required for graduation.  

It is important to explain our assessment tools:  what is our grading scale, whether grades were weighted or unweighted, and what do we use to calculate credit.  I chose to use the Carnegie credit standard of one credit equaling 120 or more contact hours.  While it doesn’t matter what standard you use, I feel that the closer we get to speaking the same language as our public school counterparts, the more successful we will be.

Finally, I list academic achievements of the student, test data (SAT, AP, SAT Subject, IB) as well as volunteer service hours.

This part of the document will probably fit in two pages.  My daughter used a software program to box off related information and use colored shading within boxes to match the letterhead.  The result is a very professional document that shows our school at a glance.  She also designed a footer for every page that had her full name, date of birth, and social security number (you can also use the Common Application number if it will used as a part of that application).  Be aware that many schools want all or part of this information on EVERY page submitted to them.

Transcript Legend

The legend part of this document explains each of the courses our student took in high school.  This can get lengthy (ours was seven pages) and therefore must be easy to read and visually pleasing.

Every course listed on your transcript needs to show up here and in the same order. Because my students are quantitative kids, I started our legend with science courses.

I began each section with a paragraph that explained how we did each academic area.  For example, we did science as a combination of self-teaching, work with mentors at a local university, and a few on-line AP classes.

Each class then has its own paragraph written in this format:  

Class name (# Credits): description in paragraph form.  

Instructor:  name, title, qualifications

Textbook, author

The paragraphs at the beginning of each academic section are invaluable in explaining why we do what we do.  It can also explain weaknesses and why they happened.  For example, science was my student’s strength, so what little money we had was spent here on the best classes we could find.  I explained that in the science introduction.  

We were unable to find a tutor that could keep ahead of my students in math, so they are pretty much self-taught.  In Language Arts, I felt comfortable teaching this area as I have an undergraduate concentration in English.  We approach Social Studies in a very interactive way utilizing lots of real world experiences.  Fine Arts was non-existent for my son, but needed to be explained in detail since my daughter spends an inordinate amount of time with her music.  Foreign Language was our biggest weakness as we do not have access to anyone who is fluent in another language.  And finally, in Physical Education I was able to show that we were unable to participate in team sports because we live too far away from homeschool leagues and our public schools in Oklahoma do not allow homeschool participation.  Its not that my kids are unsocial, they just don’t have normal opportunities for this type of activity. The transcript legend allowed me to explain all these things to colleges so my children were not penalized.  

Keep Your Audience in Mind

Remember that colleges are still getting used to the homeschool animal.  While we did not find a single college that didn’t admit homeschoolers, many are still not quite sure of us.  Ere on the side of telling them too much instead of not enough. Do not assume anything.  We must be extremely clear in what we do and why. Keep in mind that homeschooling varies from state to state and from family to family.  What seems normal (and therefore not worth mentioning) to us can seem totally unique to an admissions officer.

Copyright 2010 Home Life, Inc., PO Box 1190, Fenton, MO 63026-1190, (800) 346-6322, Originally published in Practical Homeschooling # 90. A Practical Homeschooling subscription is $19.95 for six issues. Used by permission.


Look Who’s Talking!

“Thanks so much (for the Ace Tips for Making Standardized Tests Work for You class)!!  I learned many new “game” plans for our family.  I wish I had heard this information years ago.  Thanks for taking the time to put the info together and making it available to us.”    ~Lesly


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